Getting Started with Brilliyo LMS

Welcome to Brilliyo

Congratulations on choosing Brilliyo as your Learning Management System! This guide will walk you through the complete setup process from account creation to managing your institution and branches.

Step 1: Create Your Account

Brilliyo offers flexible registration options for both institutes and students:

Registration Types

On the Brilliyo homepage, you'll see two registration options:

• Institute Registration: For educational institutions to manage students, courses, and operations
• Student Registration: For individual learners to access video courses from various institutes

Institute Registration Process

To register your educational institute:

1. Click the "Sign Up" button on the homepage
2. Select "Institute" from the registration type selector
3. Fill in the required information:
   • Full Name: Your full name (only alphabets and spaces)
   • Mobile Number: Your 10-digit mobile number
4. Click "Send OTP"
5. Check your WhatsApp for a 6-digit OTP (valid for 2 minutes)
6. Enter the OTP in the verification field
7. Click "Verify & Register"

Alternative: Google Sign-Up

For faster registration, you can use Google authentication:

1. Click the "Sign Up" button
2. Select your registration type (Institute or Student)
3. Click on "Continue with Google"
4. Select your Google account
5. Grant necessary permissions
6. You'll be automatically registered and redirected to your dashboard

Note: Student registration follows the same process but includes an optional email field for course updates and communications.

Step 2: Set Up Your First Institute

After successful registration, you'll be redirected to the admin panel. Now it's time to officially register your institute:

Register Your Institute

1. Navigate to the "Institutes" tab (default view after login)
2. You'll see a registration form with your contact information displayed
3. Enter your Institute Name in the provided field
4. Click "Sign up" to register your institute
5. Your institute will be created and appear in the institutes list below

Important: Institute names must be unique. The system will prevent duplicate institute names.

Managing Multiple Institutes

Brilliyo allows you to manage multiple institutes under one account:

• All your institutes are listed in the institutes table
• Each institute shows its name, contact info, and available actions
• You can edit institute names or delete institutes as needed

Step 3: Add Branches to Your Institute

Once your institute is registered, you can add multiple branches for different locations:

Accessing Branch Management

1. Click on the "Branches" tab in the admin panel
2. You'll see the branch management interface

Creating a New Branch

1. In the "Add Branch" form, fill in the following details:
   • Branch Name: Name of your branch (e.g., "Main Campus", "North Branch")
   • Branch ID: Unique identifier for the branch
   • Branch Registration Number: Official registration number
   • Branch Address: Complete physical address
   • Branch Mobile Number: Contact number for this branch
   • Branch Email: Email address for this branch
2. Click "Add Branch" to create the branch
3. The new branch will appear in the branches table below

Branch Accounting Setup

Each branch requires accounting ledgers for financial management:

• After creating a branch, you'll see a "Create Default Ledgers" button
• Click this button to automatically create:
  • Default account groups
  • Essential ledgers for fee collection, expenses, and more
• Once created, the button changes to indicate ledgers exist
• This setup is essential before you can process fees and transactions

Managing Branches

For each branch, you can:

• View: See complete branch details and information
• Edit: Update branch information like address, contact details
• Delete: Remove branches that are no longer needed

Dashboard Overview

Your admin dashboard provides quick access to:

• Student enrollment statistics across all branches
• Fee collection summary and pending payments
• Attendance overview for all classes
• Recent activities and updates
• Quick action buttons for common tasks

Key Features

Multi-Institute Management

Manage multiple educational institutes from a single account with separate branches for each institute.

Branch-Level Operations

Each branch operates independently with its own:

• Student database
• Fee collection system
• Course offerings
• Staff management
• Accounting ledgers

Student Management

Manage all aspects of student information including enrollment, attendance, and performance tracking at the branch level.

Fee Management

Automated fee collection with multiple payment gateways, reminders, and comprehensive financial reports for each branch.

Course Management

Create and manage both in-person and online video courses with assignments and assessments.

Timetable

Organize class schedules, teacher assignments, and room allocations efficiently for each branch.

Root Admin vs Regular Admin

Brilliyo has two admin levels:

• Root Admin: Full access to all institutes, branches, and system-wide settings
• Regular Admin: Manages specific institutes or branches with limited access

Best Practices

• Mobile Verification: Keep your mobile number active for OTP verification and important alerts
• Unique Names: Use descriptive, unique names for institutes and branches
• Default Ledgers: Always create default ledgers immediately after adding a new branch
• Branch Information: Provide complete and accurate branch details for better management
• Regular Updates: Keep branch contact information up to date

Troubleshooting

OTP Not Received

• Check your WhatsApp messages
• Ensure your mobile number is correct
• Wait for 2 minutes before requesting a new OTP
• Click "Resend" to get a new OTP

Duplicate Institute Name Error

• Choose a unique name for your institute
• Add location or other identifiers if needed (e.g., "ABC School - Mumbai")

Cannot Create Default Ledgers

• Ensure the branch is associated with an institute
• Check if ledgers already exist (button will indicate this)
• Contact support if the issue persists

Need Help?

If you have questions or need assistance:

• Email us at: mybrilliyo@gmail.com
• Visit the Documentation Home
• Watch our video tutorials (coming soon)

Quick Reference

Task	Location	Key Points
Create Account	Homepage → Get Started	Choose Institute or Student type
Register Institute	Admin Panel → Institutes Menu → Institute	Must be unique name
Add Branch	Institute → Branches Tab	Fill all contact details
Create Ledgers	Branches Tab → Create Default Ledgers	Required for accounting