Accounting Feature – Journal Entries

The Journal Entries feature in Brilliyo helps institutions record, manage, and track all financial transactions systematically. It ensures that every transaction is posted to the correct ledgers following double-entry accounting rules, keeping your books accurate and balanced.

This feature has two main areas:

• Record Journal Entries
• Journal Dashboard Summary

1. Access Journal Entries (How to Use the Journal Feature)

This section is used when you need to create or view journal entries for your institution.

Step-by-Step Process:

1. Login to your Brilliyo account.
2. From the sidebar menu, go to Accounting Dashboard or tap Journal Entries.
3. Click on Go to Journal Entries to see all recorded transactions:
   • Existing Entries – All previously recorded journal transactions
   • Create New Entry – Option to record a new transaction
   • Filters – Filter entries by date, ledger, or transaction type
4. On the Journal Entries page, to add a new entry:
   • Click Create New Entry
   • Enter details such as:
     • Entry Date
     • Ledger Accounts Involved (Debit ledger, Credit ledger)
     • Amount
     • Transaction Description / Narration
   • Save the entry

✅ New journal entries update the relevant ledgers and can be used in transactions such as Receipts, Payments, and Financial Reports.

2. Journal Dashboard Summary (What It Shows)

The Journal Dashboard gives you a quick snapshot of your institution’s journal activity:

• Total Journal Entries – Count of all recorded transactions
• Recent Entries – Quick view of latest journal entries
• Pending/Draft Entries – Transactions saved but not posted
• Ledger Impact – Shows which ledgers were affected in recent transactions

You can navigate to Financial Reports directly to see:

• Transactions recorded against each ledger
• Trial balance, profit & loss, and other accounting statements

3. How Journal Entries Work With Ledgers

• When you record a Receipt, the Student Ledger is credited and the Cash/Bank Ledger is debited.
• When recording a Payment, the selected Expense/Vendor Ledger is debited and the Payment Ledger is credited.
• All journal entries follow double-entry accounting rules, ensuring every debit has a corresponding credit.

This ensures every financial transaction affects the correct accounts and keeps your books balanced.

In Short

• Record Journal Entries → Create and manage transactions following double-entry accounting.
• Dashboard Summary → Quick insights into transaction counts, ledger impact, and journal status.
• Integration → Works with Ledgers, Receipts, Payments, GST Setup, and Financial Reports.

This feature helps institutions maintain accurate financial records, ensures ledger-based accounting, and supports reliable financial reporting.